Administrative Assistant in Guidance and Counseling

LOCATION

Position is located on the Levelland Campus.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES includes the following. Other duties may be assigned.

 

Report to the Director of Guidance and Counseling.

 

Welcome, assist and provide information to students and community members.

 

Perform general office and clerical duties as assigned.

 

Provide support services for Director, Counselors, and Testing and Disability Services personnel.

 

Assist with preparation and implementation of SPC and/or Counseling and Guidance events.

 

Utilize Microsoft Word, Excel and other computer applications as needed.

 

Apply knowledge of college processes and departmental policies and procedures.

 

Register students for testing.

 

 

 

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

EDUCATION and/or EXPERIENCE

Associate’s degree preferred. Typing skills of 50 WPM with accuracy. Proficiency with Microsoft Word, Excel, PowerPoint, and Access required. Strong familiarity with Desktop publishing applications is a plus. Must have exceptional interpersonal skills.

 

 

LANGUAGE SKILLS

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

 

MATHEMATICAL SKILLS

Ability to calculate figures and amounts and develop statistical information. Ability to apply concepts algebra and geometry.

 

REASONING ABILITY

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

 

CERTIFICATES, LICENSES, REGISTRATIONS

None

 

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to sit and use hands to write or keyboard. The employee is occasionally required to stand, walk, and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

 

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

 

While performing the duties of this job, the employee is occasionally exposed to outside weather conditions. The noise level in the work environment is moderate.

 

Revised July 16, 2013 by Christi Anderson

 


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