Administrative Assistant to the Vice President of Student Affairs

SUMMARY

This position is responsible for the overall management of the executive office and directly supports the Vice President for Student Affairs.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Include the following:

Responsible for entering, revising and overseeing electronic communication content related to student affairs departments, including, but not limited to, MySPC, AskSPC, SPC website and text communications.

Strong personal computer skills including knowledge of current Microsoft Windows Operating Systems and Microsoft Office Suites. Must have the ability to learn new software as required to update webpages, and the SPC portal (MySPC). Word processing and database management skills are a necessity.

Office skills to include keyboarding, math, accounting, and receptionist skills.

Must have good human relations and leadership skills; and the ability to work well with co- workers, peers, and students. Must be able to work without direct supervision.

Knowledge to answer questions related to student affairs, or a working knowledge of where to refer questions outside of student affairs, in person, via the AskSPC phone line, or through email communications.  Strong customer service skills are a requirement.

Responsible for the preparation of correspondence, reports, and meeting minutes. Responsible for the scheduling of appointments, meetings, facilities, travel, and other arrangements necessary for conducting official business in the Office of Vice President for Student Affairs.

Serves as a receptionist for the Vice President and displays a pleasant, courteous and professional demeanor.

Responsible for absolute confidentiality of personnel information as well as other information of a confidential nature.

Knowledge of South Plains College’s Policy and Procedure manual.

Other duties may be assigned

SUPERVISORY RESPONSIBILITIES

This position has no supervisory responsibilities.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION/EXPERIENCE

An Associate's degree and/or five years of experience in higher education is preferred. College level office technology education and/or experience, and strong English/communications background preferred.

LANGUAGE SKILLS

Ability to read and comprehend policies and procedures pertaining to personnel, technical procedures, and governmental regulations.  Ability to effectively present information and respond to questions from faculty, students and general public.  Ability to write routine job- related correspondence.

MATHEMATICAL SKILLS

Ability to calculate figures and amounts consistent with budget preparation.

REASONING ABILITY

Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

 

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee frequently is required to walk; use hands to finger, handle, or feel; and reach with hands and arms.

The employee is occasionally required to stand and stoop, kneel, crouch, or crawl.  The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.  Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually quiet.

 


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