Administrative Assistant to Reese Center

 

SUMMARY

Provides assistance to faculty personnel at the Reese Center to include classroom supplies and equipment, copy support, and communications. This is a full time position. Normal work hours when classes are in session will be 11:00 a.m. to 7:00 p.m. Monday through Thursday and 8:00 a.m. to 4:00 p.m. on Friday. When classes are not in session work hours will be 8:00 a.m. to 4:00 p.m. Monday through Friday.

LOCATION

Position is located at the Reese Center.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Order and maintain an inventory of classroom supplies to be dispensed to faculty personnel as needed.

Maintain a listing of faculty offices.

Process requests for keys for faculty offices.

Serve as liaison between faculty and maintenance for faculty work orders.

Provide copy support for faculty and be responsible for the center copy machines.

Organize, prioritize and perform work with little or no supervision.

Make independent decisions and function effectively in multitasking situations.

Operate various office machines with emphasis on IBM compatible computer, fax machine and copy machine.

Perform tasks using Microsoft Office, including Word and Excel.

Assist in the preparation for and conducting of registration, pre-registration, late registration and other associated activities.

Coordinate and deliver mail from building 8 to various buildings at the Reese Center

Provide the public with general information.

Assist in the preparation of departmental budget.

Performs other duties as assigned.

 

ESPRIT DE CORPS

Commitment to and positive actions for fostering good relationships and esprit de corps among co-workers, departments and other units in the college, with students, and with people and organizations the employee works with outside the college.

SUPERVISORY RESPONSIBILITIES

This job has no supervisory responsibilities.

 QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND/OR EXPERIENCE

Associates Degree (AA, AS, AAS or AAA) or equivalent from a two-year college or technical school in business or related area required. Two years work experience and/or training, previous experience in higher education is preferred. Bachelor’s degree preferred.

LANGUAGE SKILLS

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively to individual or small groups of students, faculty or employees of the college.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals.

REASONING ABILITY

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.

COMPUTER SKILLS

Working knowledge of Microsoft to include Word and Excel.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee frequently is required to walk; use hands to finger, handle, or feel; and reach with hands and arms. The employee is occasionally required to stand and stoop, kneel, crouch or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, color vision, peripheral vision and ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually quiet.

 

 


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