Director of Business Office

SUMMARY

The Director of Business Office supervises the Business Services Technician, Outside Sources Coordinator, Accounts Payable Clerk and accounting clerks. This position is responsible for all student billing processes and issues as well as accounts payable processes.  The Director of Business Office is responsible for all student receivables, including billing, refunds, monitoring balances, and collection of overdue balances.  In addition, this position is responsible for balancing the general ledger with student accounts in financial aid. This position will be the primary contact person for student billing questions and issues.   

ESSENTIAL DUITES AND RESPONSIBILITIES

Must be able to develop and effectively communicate business office procedures for student accounts receivable.

Must be able to effectively supervise subordinates, to include training and delegation of duties. 

Responsible for interpretation of State and Federal rules and regulations regarding tuition and fees.

Must have excellent communication skills in order to consult with students on a variety of issues such as billing, collection, and refunds.

Prepare student accounts for collection and send accounts to collection agency.

Preparation and maintenance of 1098T forms annually.

Maintain student accounts paid with athletic scholarships.

Maintain operations of Texan ID Card.

Maintain operations of Nelnet payment plans.

Balance all subsidiary accounts monthly.

Balance State and Federal financial aid accounts with general ledger.

Preparation of catalog and web pages for business office.

Draw down federal funds through the payment management system no more than three working days prior to payment. 

Maintains cash management using proper internal control procedures and appropriate security measures.

Computer literacy appropriate to the demands of the position.

Other duties as assigned.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representatives of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals to perform the essential functions.

EDUCATION AND/OR EXPERIENCE

Bachelor’s degree required. A minimum of three years of experience in higher education is preferred.  Supervisory experience is a plus.  Knowledge of ESP billing software is preferred. 

LANGUAGE SKILLS

Ability to read, analyzes, and interprets periodicals, technical procedures, or governmental regulations.  Ability to write reports, correspondence, and procedure manuals.  Ability to effectively present information and respond to questions from groups of employees, students, and constituents, and the general public

MATHEMATICAL SKILLS

Ability to apply concepts such as fractions, percentages, ratios, and proportions, to practical situations including budget preparations.

REASONING ABILITY

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.  Ability to interpret of instructions furnished in written, oral, diagram, or schedule form. 

PHYSICAL DEMANDS

The physical demands described here are representatives of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORK ENVIRONMENT

The work environment characteristics described here are representatives of those an employee encounters while performing essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level is usually moderate.

 

 

 


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