Part Time Administrative Assistant to the Counseling Center-Reese

SUMMARY

Responsible for providing overall management of clerical duties for the Reese Counseling Center while assisting with students, potential students, and the Disability Services Program.

LOCATION

Position is located at the Reese Center.

ESSENTIAL DUTIES AND RESPONSIBILITIES     

Works closely with the areas of Counseling, Disability Services, and Testing.

Types reports, memos, and letters with reasonable speed and accuracy.

Composes various types of correspondence.

Serves as a receptionist, directs student traffic, and responds to email inquiries and phone situations in a courteous, professional and timely manner.

Organizes, prioritizes, and performs work with little supervision.

Makes independent decisions and functions effectively with many interruptions.

Operates various office machines with emphasis on a PC with Windows, Microsoft Office, QvtNet, and the internet.

Maintains a positive, professional attitude and appearance.

Maintains a comprehensive filing system.

Works as a member of a team and demonstrates cooperative problem solving.

Demonstrates a commitment to and personal history of professional growth and development.

Shows an understanding and knowledge of college policies and the role of the community college.

Maintains confidentiality of students and records.

Works flexible hours during special circumstances.

Assists with the maintenance and upgrade of materials.

Assists in the development of the Guidance & Counseling Center budget, including the selection and purchase of equipment and supplies.

Performs other duties as assigned.

ESPRIT DE CORPS

Commitment to and positive actions for fostering good relationships and esprit de corps among co-workers, departments, other units in the college, with students and those individuals outside the college.

SUPERVISORY RESPONSIBILITIES

Supervises the College Work Study student(s) for South Plains College-Reese Counseling Center.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skills, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND/OR EXPERIENCE

Associate Degree in a business-related field from an accredited college and five years of related work experience.  Experience in Higher Education preferred.  Required skills are typing, strong computer use (Windows, Microsoft Office, QvtNet, and the internet), office organization, multi-line telephone system, various office equipment; and must possess the ability to meet and converse with employees, students, and the general public in a positive and professional manner.

LANGUAGE SKILLS

Ability to read, analyze and interpret general business periodicals, professional journals, technical procedures or government regulations.  Ability to write reports, business correspondence and procedure manuals.  Ability to effectively present information and respond to questions from groups of faculty, students and the general public.  

MATHEMATICAL SKILLS

Ability to calculate figures and amounts consistent with budget preparation.                                                             

REASONING ABILITY

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exits.  Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.

COMPUTER SKILLS

Working knowledge of Windows, Microsoft Office, QvtNet, and the internet.              

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

While performing the duties of this job, the employee is regularly required to sit and talk or hear.  The employee frequently is required to walk; use hands to finger, handle, or feel; and reach with hands and arms. The employee is occasionally required to sit; climb or balance; stand and stoop, kneel, crouch or crawl.  The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, color vision, peripheral vision and ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

 


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